Agenda & Minutes

Lakeview Shores & Bradford Park Civic League

By-Laws | 2018 | 2019

Minutes for December 16, 2019

Minutes, meeting of the Lakeview Shores Bradford Park Civic League December
16, 2019. 
The meeting was held at 7:00 PM at the Bayside Church of Christ, 5025 Shell road, Virginia Beach VA 23455.
1. Matt Umlauf called the meeting to order.
2. Karl Schellenberg reported the minutes of the previous meeting which were approved with one correction. Since Christina was absent, Matt reported the treasury containing $846.
3. Linda Young of the census bureau gave a presentation regarding the coming census in the region. She pointed out that opportunities for temporary jobs were available. These would involve canvassing houses which had not replied to the mail in census questionnaire, and would pay $18.00 per hour. The jobs would be available in late April and we’re flexible in time. She pointed out that an accurate census is critical for Federal funding which depends on the population.
4. There was no old business.
5. Wes McCullough gave an update on the speed study of Cullen road. Data was collected regarding speed on the road at certain times, and there were not enough speeders to qualify for mitigation by the city.
6. Next meeting will take place Monday March 16, 2020.
7. The meeting what then adjourned at 7:45.

Agenda for December 16, 2019

Lakeview Shores Bradford Park Civic League Meeting

Agenda

Bayside Church of Christ
Monday, December 16, 7 P.M.

1. 7:00 PM Call to Order and Announcements

2. Reports of officers
a. Secretary minutes
b. Treasurer report

3. Census Bureau Presentation
a. Linda S. Young from the U.S. Census Bureau will give a short presentation on what the Census is and how it will affect us and our community.
b. Linda will provide material on job opportunities with the upcoming census to whomever might be interested in helping.

4. Old business
a. Little Library update
b. Neighborhood Watch update
c. Permethrin and mosquito control update

5. New business
a. Bayside High School PTSA opportunity

6. Upcoming Events
a. Community Garage Sale dates
b. Upcoming Meeting Dates: Monday, March 16th

7. Adjournment

The purpose of Lakeview Shores Civic League is to promote participations in all activities that pertain to development of civic league safety and the general welfare of Lakeview Shores for reasons of improving the environment of this community; to cooperate with existing local government but to remain strictly non-partisan; to cooperate with other organizations engaged in worthy causes of common interest, and to encourage and promote the registering and voting of residents in local, state and national elections.

Agenda for September 16, 2019

Lakeview Shores Bradford Park Civic League Meeting

Agenda

Bayside Church of Christ
Monday, September 16, 7 P.M.

1. 7:00 PM Call to Order and Announcements
2. Reports of officers
a. Secretary minutes
b. Treasurer report

3. Councilmen Michael Berlucchi and Louis Jones with Public Works
a. Presentation
b. Lakeview Shores Drainage Issues
c. Lakeview Shores/Lake Smith pass through project
d. Neighborhood speeding

4. Old business
a. LVSBP Fall Cookout Saturday 10/26 before Halloween
b. Little Library update
c. Neighborhood Watch update
d. National Night Out report

5. New business
a. The danger of Virginia Beach using Permethrin for mosquito control in our
neighborhood

6. Upcoming Events
a. Invitation from John Eason to attend the candidate forum for the Virginia 7th
Senate district, and the House of Delegates 83rd district races - Lake Smith’s
Civic League, Tuesday (9/17) 7 pm at Bayside Presbyterian Church
b. Community garage sale dates
c. Upcoming meeting dates: Monday, December 16th

7. Adjournment

The purpose of Lakeview Shores Civic League is to promote participations in all activities that pertain to development
of civic league safety and the general welfare of Lakeview Shores for reasons of improving the environment of this
community; to cooperate with existing local government but to remain strictly non-partisan; to cooperate with other
organizations engaged in worthy causes of common interest, and to encourage and promote the registering and
voting of residents in local, state and national elections.

Agenda for March 18, 2019

Lakeview Shores Bradford Park Civic League Meeting

Agenda

Bayside Church of Christ
Monday, March 18th, 7 P.M.

1. 7:00 PM Call to Order and Announcements
2. Reports of officers
a. Secretary minutes
b. Treasurer report
3. Old business
a. Incorporation, 501c4, IRS EIN number update
b. Little Library
c. Neighborhood speeding
i. Letterhead for LSBP
d. Neighborhood Watch
e. Membership Drive and Committee
4. New business
a. 2019 Election committee for June officer elections
i. Nominations for Board Officers
b. Lakeview Shores - Lake Smith pass through project
c. Neighborhood remembrance/memorial
d. Bayside High school PTSA donation for overnight graduation party June 11-12
5. Upcoming events
a. Community Garage Sale -- May 4th 8AM-4PM -- Rain Date 5/18
b. Lakeview Shores Community Party
c. Upcoming Meeting Dates: Monday June 17
6. Adjournment

Agenda for December 17, 2018

Lakeview Park Bradford Point Civic League Meeting

Agenda

Bayside Church of Christ
Monday, December 17th, 7 P.M.

1. 7:00 PM Call to Order and Announcements
2. Reports of officers
a. Secretary minutes
b. Treasurer report
3. Program: Officer David Nieves Presentation
4. Old business
a. Inclusion of Bradford Point neighborhood
b. Incorporation update
5. New business
a. Bylaws - Official Vote
b. Membership Drive and Committee
c. 2019 Election committee for June
6. Upcoming Events
a. Upcoming 2019 Meeting Dates: Monday, March 18 and Monday, June 17
7. Adjournment

Agenda for August 11, 2018

Lakeview Shores Bradford Park Civic League Meeting

Agenda

Lakeview Park Civic League
Leadership Meeting
August 11, 2018

1. Introduction - Why are we forming a Civic League?
2. Meeting Times
a. 2nd monday of quarter - September, December, March, June,
b. Bayside Church of Christ regular meetings
3. Bylaws
4. Caretaker board
5. Neighborhood blitz
a. Two weeks out
b. One week out
6. Sign up sheets for membership - Name - Address - Phone - Email
7. Email account: lakeviewshores@gmail.com
a. Keeping track of membership
b. Data migration
8. Future Action Items
a. Contact Beacon Journal to post meeting dates once 4 dates are set for year
b. Contact SCC State Corporation Committee in Richmond to become incorporated
c. Research and form 501 C4 to obtain nonprofit status
d. P.O. Box for Civic League
i. Ipostal1 - 9.99/month extra for scan
ii. USPS - xs 10 letters $82/yr wait list - s 15 letters $120/yr
iii. UPS - s $252/yr - m $336/yr - open 24 hours real st address

9. Far Future Action Items
a. Website
b. Quarterly Newsletter

By-Laws of the Lakeview Shores Bradford Park Civic League

By-Laws of the Lakeview Shores Bradford Park Civic League
ARTICLE I
A. Henceforth the name of this Organization shall be known as: Lakeview Shores Bradford
Park Civic League, Inc.
B. Bradford Park is an older neighborhood than Lakeview Shores. Lakeview Shores will not
be liable to follow Bradford Park’s rules regarding restrictions and other matters, and vice
versa.
ARTICLE II
Purpose
A. To promote participation in all activities that pertain to development of civic League
safety and the general welfare of Lakeview Shores and Bradford Park for reasons of
improving the environment of this community.
B. To cooperate with existing local government but to remain strictly non-partisan.
C. To cooperate with other organizations engaged in worthy causes of common interest.
D. To encourage and promote the registering and voting of residents in local, state and
national elections.
ARTICLE III
Membership
A. Any adult resident or property owner of Lakeview Shores and Bradford Park who has
indicated his or her willingness to become a member by paying current dues shall be
accepted. The membership reserves the right to cancel a membership as indicated in
Article III, paragraph D.
B. Dues are ten ($10.00) per household, per calendar year, and due no later than the
spring meeting.
C. A member shall be entitled to all the rights and privileges of the League
D. Any member who shall be delinquent one year in dues paid shall be dropped from
membership and notified by email or postal mail.
ARTICLE IV
Officers
A. The officers of the League shall be President, Vice President, Treasurer and Secretary
B. All officers mentioned in this Article shall constitute the Board of Directors
C. An unelected “Caretaker” Board of Directors may serve for the first year of the League’s
existence
ARTICLE V
Functions of Officers
A. President: The President shall preside over all meetings. He or she shall appoint a
chairman of all committees and shall be ex-officio of all committees with the exception of
the nominating and auditing committees. The President shall authorize the payment of
all bills of Fifty Dollars ($50.00) or less. The President shall be authorized to co-sign all
checks. The President shall have the authority to appoint committees as needed.
B. Vice President: The Vice President shall preside in the absence of the President. He or
she shall be in direct charge of programming. He or she shall be of direct assistance to
the President and shall be authorized to co-sign all checks. The Vice President shall be
responsible for the custody of and accountability of all civic League property in the event
the President resigns. In the event the President resigns, the Vice President will preside
over all functions of the President until such time the League elects a new President who
will complete the unexpired term.
C. Treasurer: The Treasurer shall receive all moneys and deposit the same in a bank
approved by the officers of the League. The Treasure shall be directed to pay out
moneys of greater than $50 as directed by a majority vote of the board of the directors or
membership. He or She shall keep a record of all receipts and all expenditures and send
out all communications of fiscal matters and pay all the authorized bills by check signed
by two (2) officers. At each business meeting the Treasurer shall report the status of the
Treasury. The Treasurer shall have Civic League accounts available for audit annually if
desired by the membership by an Auditing Committee composed of three (3) persons
who shall be appointed during the first meeting of the year. They will report findings at
the second meeting of the year.
D. Secretary: The Secretary shall keep a record of the minutes of all League meetings.
The Secretary shall keep a record of all current members, their addresses, email
addresses and telephone numbers. The Secretary shall coordinate all notices necessary
to keep the membership informed of all activities and handle all official correspondence
for the League as directed by the President. The Secretary shall keep a record of the
voting. The Secretary shall read the minutes of the prior meeting.
E. In the event of resignation of an officer, the President shall appoint a member to act as
temporary holder of the vacated office for the remainder of the term.
ARTICLE VI
Quorum
A. A quorum of the League body shall consist of at least 15 bona fide members.
B. Three (3) members of the officers may also constitute a quorum.
ARTICLE VII
A Voting shall be “AYES” and “NAYES”. The President may vote only in ties.
ARTICLE VIII
Meetings
A. Regular meetings shall be held quarterly during the calendar year at a location and time
to be specified by the Board of Directors to reflect the wishes of the membership.
B. Officers of the League may call a meeting of the League body at any time deemed
necessary.
C. The place and time of meeting shall be included in a notice to all members. All residents
of Lakeview Shores and Bradford Park shall be notified of regular and called meetings
by email.
ARTICLE IX
A. Only members may propose any amendments, changes and additions to the By-Laws
B. Any proposed amendments, Changes and Additions must be submitted to the President
in writing.
C. The Board of Directors must evaluate the proposals entered under this article and they
must present their findings to the floor at the next regular/called meeting.
Article X
Order of Business
A. Call to order
B. Invocation
C. Reading of the Minutes
D. Treasurer's Report
E. Introduction of new members and payment of dues
F. Announcements
G. Committee Reports
H. Unfinished Business
I. New Business
J. Adjournment
Article XI
Time limits of discussions may be placed on members at the discretion of the President for a
maximum of four (4) minutes per member and that member can talk on the same subject two (2)
times.
ARTICLE XII
Nominations and Elections
A. The Nominating Committee shall consist of three members to be appointed by the
President at the Winter Meeting to make a report at the Spring meeting in writing.
B. The nominating committee shall select at least one (1) member for each of the offices of
President, Vice President, Secretary and Treasurer, which the committee shall submit to
the body with the knowledge of the nominated members who were selected.
C. The officers shall be elected at the regular Spring Meeting. A majority of the members
shall elect the officers.
D. These officers shall be elected annually for a term of one (1) year and shall serve until
their successors are elected and installed. The Secretary and/or Treasurer may be
elected to serve consecutively in the same office.
E. Elected officers shall assume their duties at the close of the meeting at which they were
elected.
ARTICLE XII
Robert’s Rules of Order
A. The rules contained in Robert’s Rules of Order shall govern this League in all cases to
which they are applicable.
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